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Adding the time to the FICA batch can be done both manually as well as utilizing the import process. For more information regarding the import process, review the Import Process Page. Key differences when working with a FICA batch vs standard payroll is to first make sure the time entries are marked as override, and the hours are set to negative as shown below. For example, if you are refunding $500.00, set the hour to -1.00 and the pay rate to $500.00.
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If you do use a service code, we suggest FICA. The Time in and Time out should be the same, or blank. |
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FICA Calculation
At this point you can calculate wages as usual, but you will notice that the Medicare and FICA entries on the Payroll Deductions Tab are negative. Employee FICA and Medicare amounts are added together and become the net pay, which is the refund for the employee.
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