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The “Details” tab is where all of the validation rules are entered for each Authorization. Each authorization can be marked to have payroll and/or vendor payments dollar and/or unit maxes set by daily, weekly, monthly, quarterly, annual, and fiscal year. Service codes can be added to an authorization to limit the service codes that are being paid out of that authorization. The “Details” tab also has 4 sub tabs: Transactions, Check List, Limits, Codes.
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Detail
To enter Insert an authorizationAuthorization:
Click Insert
Check the box next to
Payroll if payroll payments are acceptable
AP if vendor payments are acceptable
Statement if the authorization should appear on the Account Statement Report
Repeat if the authorization should be included in the Repeating process
Select the Consumerfrom the drop down field
Complete all Required Fields
Click Save
Some fields will default information, such as the type or status. Remember to verify that the defaulted information is correct.
For checklist items:
Navigate to the Checklist List Tab
Right Click
Transactions Sub-tab
The “Transactions” tab is where you set the dates and amount for the authorization. To add a transaction, right click and select add transaction, enter in the required fields, and click save.
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Detail
To Insert a Transaction:
Right Click and select Add Transaction
Enter the Start Date, End Date, Dollars, and Units
Complete the optional fields
Click Save
Check List Sub-tab
The “Checklist” tab is where you can add items that have to be marked completed before the selected authorization can be used.
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Detail
To Modify Check List Items:
Right Click in the white area, or on the desired Checklist Item
Select one of these options
Click mark completed to stamp an item as completed with your name and timestamp
Click reset item to revert the item to incomplete
Click reload items to load any recently created checklist items
Click Save
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Limits
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Sub-tab
The “Limits” tab is where you can add more finite restrictions to the authorization fund usage, giving it an amount usage by date vs a general period.
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Detail
To Add Limits:
Right Click in the white grid
Select Add Row
Enter Start Date
Enter End Date
Complete the applicable fields
Click Save
Codes Sub-tab
The “Codes” tab is where codes and the selected authorization are linked.
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Detail
To Remove Limits:
Navigate to the Limits tab
Right Click in the white grid
Select Remove Row
Click OK
Click Save
To Add a Service Code:
Navigate to the Code tab
Right Click in the white grid
Select the Service Code from the codes field
Click Save
The Service Code must be attached to the Consumer in the Consumer module on the Service Code tab before it will show here as an option to select.
To Remove a Code:
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Navigate to the Service Code tab
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Right Click in the white grid
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Select Remove
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Click OK
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| Info |
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Remember that the code must be added to the consumer> service code tab before you can select it in this location. |