Overview
Within Staffing Complete, you can add and track a pay type called Fringe. Fringe Pay is used in specific job sites that are classified as a Prevailing Wage job. These Prevailing Wage job sites require being marked as such in Staffing Complete. Certified Payroll report will display all the needed information for every job site that is Marked Prevailing Wage.
Detail
There are several steps involved to setting up Fringe Pay Type . Below are the necessary steps to ensure this is done correctly.
Setting up a Prevailing Wage Job
Once saved, navigate to the Customer module, select the relevant customer, and click the Job Sites tab. From here, click the Certified Payroll tab, and check the box that reads “Prevailing Wage Job”, and specify how you want the information displayed in the Certified Payroll Report. Selecting “Prevailing Wage Job” will enable fringe for the job site and all its relevant positions. This also enables the information on certified payroll to be customized, which will affect what and how the “Certified Payroll” report displays when ran after payroll has been processed.
*Note* For ease of use in the next few steps, consider involving Fringe/Prevailing in the job site name to easily see which sites are enabled for the fringe rate.
Setting the Fringe Rate
After that is saved, navigate back to the “Positions” tab and you’ll see you now have the option to specify your fringe rate. When calculated, the fringe rate will be in addition to the pay rate for that position.
Adding Fringe to an Order
Now that you’ve enabled and set your Fringe, you’re ready to add fringe hours to an order. From within the payroll module you’ll first enter in the person and the fringe position as normal, with the fringe position identifiable in the name you set for the jobsite/position. If you want to add fringe hours, you’ll need to select a jobsite that’s set as a prevailing wage job and a position that has a fringe rate set.
After you add the standard position with its pay/bill hours and save, you’ll add fringe hours with a right click > Add Hours > Fringe Pay (or select the entry and press CTRL+F9 on the keyboard).
Adding Fringe to an Order
This will create an entry of the fringe pay type that will auto enter the fringe rate entered on the customer job site screen. You’ll see the “Pay Type” is fringe, and as fringe isn’t billed the “Bill Hours” are disabled and don’t carry over from the other entry
Things to remember:
Fringe does not have an overtime rate
Changing the “Pay Type” to fringe on an entry will not work as intended
The fringe entry auto grabs the pay hours automatically as they should match
For reporting reasons, it’s best to specify the hours worked per day, rather than one entry of 40.00 hours in one day.
Viewing Fringe on Certified Payroll
Once you’ve processed payroll, the information will be made available in the Certified Payroll report. Select the certified payroll report with the date range of the week you’re wanting to view, specify the customer, then the job site. With this report you’re required to specify the customer and the job site you’re wanting to pull information from.
Once the report is created the report will load the below information. As long as each time entry in the order is entered per day, and the date range you set is for the week the hours were worked, the report will load with the format below and sort out the hours worked per day with the relevant deductions and wages.
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