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Enter Liabilities

Enter Liabilities

Overview

The “Enter Liabilities” tab is where payments are entered to be paid through the A/P module. The main difference between this module and the Payroll module, is that payments made in this module will not be validated against an authorization. To make a payment out of this module, first set up the liability payment info and then add the transactions. If a transaction is added in error, simply remove the transaction that has the error.

Detail

To enter a liability to be paid:

  • Click Insert

  • Select the Vendor

  • Select the Bank Account

  • Set the Bill Date

  • Set the Due Date

  • Select the Type

    • Check - Paper Check

    • EFT - Electronic Funds Transfer - This must be set up in order to utilize.

  • Enter a Reference, if desired

  • Enter Comments, if desired

  • Click Save

To add a transaction:

  • Right Click in the bottom white space

  • Click Add

  • Select the applicable Program

  • Select the applicable Chart of Account

  • Enter a Reference, if desired

  • Enter total dollar amount to pay

  • Click Save

Repeat this process as many times as needed.

To remove a transaction:

  • Right Click in the bottom white space

  • Click Remove

    • A pop up box will appear

  • Click OK

  • Click Save

Repeat this process as many times as needed.

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