Staffing Complete can now connect with Timerack, which allows your workers to clock in and out using their website and lets you easily import the time clock information into Staffing Complete, avoiding the need for manual time entry, paper work tickets, and saving time. This functionality is like other 3rd party integrations where you’ll first need to reach out to the provider directly and sign up before trying to use this functionality.
Once you’ve signed up with Timerack and our support team has received the needed information to link your database to Timerack, the customer and personnel information can automatically be sent to Timerack on the back end so they have the needed information without you having to send it. After your workers have punched their time you can then export the file from timerack, and import it into Staffing Complete.
Customers sent to Timerack
Once every few minutes, Staffing Complete will automatically send your customer information to Timerack if it has the timerack ID entered in the correct field as shown below. You’ll need to enter the ID for any client that your workers will be punching in and out for, this ID will be provided to you from timerack.
Adding a Timerack ID
Navigate to the Customer Module
Search and double click the relevant customer
Navigate to the lower Misc tab
Type the Timerack ID
Personnel sent to Timerack
The same time Staffing Complete checks for eligible customers to send to timerack, it will also review and send the information for eligible personnel. For this information to be sent, personnel need to exist as a placement, have the “Active Placement” box checked, and have the “Time Clock” box checked.
Adding a Placement for Timerack
Navigate to the Customer Module
Click the Placements tab
Right Click and select Add Placement (or press F6 on your keyboard)
Select the position the person is working
Search and double click the person
Verify the Active Placement and Time Clock boxes are checked
Click Save
Importing Time
Once Timerack has the customer and personnel information, your workers are free to use the Timerack system for punching in and out. When the time comes to collect the time punches, you can export the information from Timerack and import it directly into Staffing Complete. From this point on the process to import time is standard across all vendors and the basic steps are below, you can also view the remaining steps in greater detail by reviewing the Importing Time sheets documentation.
Importing Time Sheets
Navigate to the Payroll Module
Click the Import Time tab
Right Click and select Create Batch
Right Click on the newly created batch and select Import Time
Search and Upload the Timerack file
Right Click on the batch again and select Validate Batch
Review the entries and any potential errors
Right Click and select Process File when ready to create the time entries as orders